Statutes of the association „Ukrainian Studio for Culture and Sport e.V.“

Name, registered office

  1. The association bears the name Ukrainian studio for culture and sport.
  2. It is to be entered in the register of associations and will then bear the addition “e. V.“
  3. The registered office of the association is Stuttgart.

2 Purpose

  1. The purposes of the association include
    • Promotion of art, culture and sport
    • Integration of the Ukrainian population into German culture and everyday life
    • Support for people in need in Ukraine
  2. The purpose of the statutes is realised in particular through (planned projects / measures):
  3. Publication of a magazine
  4. Realisation of exhibitions (photography, applied and fine arts)
  5. Organisation of concerts and workshops
  6. Organising the participation of Ukrainian migrants in various city runs such as B2Run, Stuttgart Lauf and the like
  7. Organisation and implementation of city tours in Stuttgart and the region for the Ukrainian diaspora in Germany with a focus on the greater Stuttgart area
  8. Participation in events such as „Stuttgarter Kulturwoche“ or similar.
  9. Creating a library of Ukrainian literature
  10. Provision of material and / or financial assistance
    • of the health-disadvantaged civilian population in Ukraine
    • Orphans in the Ukraine
    • Victims of the conflict in eastern Ukraine and their families
  11. The association pursues exclusively and directly non-profit and charitable purposes within the meaning of the section „Tax-privileged purposes“ of the German Tax Code. The association is selflessly active and does not primarily pursue its own economic purposes. The Association's funds may only be used for the purposes set out in the Articles of Association. Members do not receive any benefits from the association's funds. No person may be favoured by expenses that are alien to the purpose of the association or by disproportionately high remuneration.

3 Acquisition of membership

  1. Any natural person can become a member of the association.
  2. The Executive Board decides on admission following a written application. In the case of minors, the application for membership must be submitted by their legal representatives.
  3. Membership is concluded for a period of one year and is automatically extended for a further year if no cancellation is made.

4 Termination of membership

  1. Membership ends
    • upon the death of the member,
    • through voluntary resignation,
    • by deletion from the list of members,
    • by exclusion from the association.
  2. Voluntary resignation is effected by means of a written declaration to a member of the Executive Board. It is only permitted at the end of a calendar year, subject to a notice period of three months.
  3. A member may be removed from the membership list by resolution of the Executive Board if he/she is in arrears with the payment of the membership fee despite two reminders. The member must be informed of the cancellation in writing.
  4. If a member has grossly violated the interests of the Association, he or she may be expelled from the Association by resolution of the General Meeting. Before the resolution is passed, the member must be given the opportunity to justify him/herself in person. Any written statement by the member concerned must be read out at the general meeting.

5 Membership fees

  1. Members are required to pay contributions. The amount of the annual contribution and its due date are determined by the General Meeting.
  2. Honorary members and students are exempt from the obligation to pay contributions.
    • Students must enclose a valid certificate of enrolment with their application for membership.

6 Organs of the organisation

  1. The Executive Board
  2. the general meeting

7 The Executive Board

  1. The Executive Board within the meaning of § 26 BGB consists of
    • the 1st Chairman
    • the secretary
    • the treasurer
  1. The Executive Board works for the association on an honorary basis.
  2. Each member of the Executive Board is authorised to represent the association individually in and out of court. It is not permitted to combine several Executive Board offices in one person.“

8 Term of office of the Executive Board

  1. The Executive Board is elected by the General Meeting for a term of two years from the date of election. However, it remains in office until a new Board of Directors is elected.
  2. If a member of the Board of Directors resigns during the term of office, the Board of Directors shall elect a replacement member (from among the members of the Association) for the remaining term of office of the resigning member.

9 Resolutions of the Executive Board

  1. The Board of Directors generally passes its resolutions at Board meetings, which are convened by the Chairman in writing, by telephone or by telegraph. In any case, a notice period of three days must be observed. No notification of the agenda is required. The Executive Board is quorate if at least two members of the Executive Board, including the Chairman, are present. Resolutions are passed by a majority of the valid votes cast. In the event of a tie, the Founders' Meeting shall be convened and Section 11 shall apply.
  2. The meeting of the Board of Directors is chaired by the Chairman. The resolutions of the Board of Directors must be recorded in the minutes for evidence purposes and signed by the chairperson of the meeting.
  3. A Board of Directors resolution can be passed in writing or by telephone if all members of the Board of Directors declare their consent to the regulation to be passed.

10 The General Meeting

  1. The Annual General Meeting should take place at least once a year, preferably in the last quarter. It shall be convened by the Executive Board with two weeks' written notice, stating the agenda. The notice period begins on the working day following the dispatch of the invitation. The letter of invitation shall be deemed to have been received by the member if it is sent to the last address provided to the Association in writing by the member. The agenda is set by the Executive Board.
  2. The Executive Board may convene an extraordinary general meeting at any time. It must be convened if the interests of the association so require or if one tenth of all members request it in writing from the Executive Board, stating the purpose and reasons.
  3. Each member present at the General Meeting - including an honorary member - has one vote.
  4. The General Meeting is responsible for the following matters in particular:
    • Acceptance of the annual report of the Executive Board; discharge of the Executive Board.
    • Determination of the amount and due date of the annual contribution.
    • Election and dismissal of members of the Executive Board.
    • Resolution on the amendment of the Articles of Association and on the dissolution of the Association.
    • Appointment of honorary members.
  5. Every properly convened General Meeting is quorate regardless of the number of members present.
  6. The resolutions of the General Meeting are passed by a simple majority of the valid votes cast. However, a majority of ¾ of the valid votes cast is required to amend the Articles of Association and the purpose of the Association.
  7. Minutes must be taken of the resolutions of the General Meeting, which must be signed by the chairman of the meeting and the secretary.

11 Resolutions of the General Meeting

  1. The General Meeting is chaired by the Chairman or another member of the Board of Directors. If no member of the Executive Board is present, the meeting shall appoint a chairperson.
  2. The minutes are kept by the secretary. If the secretary is not present, the chairperson of the meeting shall appoint a secretary.
  3. The type of voting is determined by the chair of the meeting. The vote must be conducted in writing if one third of the voting members present at the vote request this.
  4. The General Meeting is not open to the public. The chairman of the meeting may admit guests. The General Meeting decides on the admission of the press, radio and television.
  5. Every properly convened general meeting is quorate regardless of the number of members present.
  6. The General Meeting generally passes all resolutions by a simple majority of the valid votes cast; abstentions are therefore not taken into account. However, a majority of three quarters of the valid votes cast is required to amend the Articles of Association (including the purpose of the Association) and a majority of four fifths is required to dissolve the Association.
  7. The following applies to the elections: If no candidate has achieved a majority of the valid votes cast in the first ballot, a run-off election shall be held between the candidates who have received the two highest numbers of votes.
  8. Minutes must be taken of the resolutions of the General Meeting, which must be signed by the respective chairman of the meeting and the keeper of the minutes. The minutes should contain the following information: The place and time of the meeting, the person chairing the meeting and taking the minutes, the number of members present, the agenda, the individual voting results and the type of vote. In the case of amendments to the Articles of Association, the provision to be amended must be stated.

Section 12 (Dissolution, utilisation of the Association's assets)

  1. A majority of 4/5 of the valid votes cast is required to dissolve the Association.
  2. If the association is dissolved or ceases to fulfil tax-privileged purposes, the assets of the association shall be transferred to WWF Germany (Reinhardtstr. 18, 10117 Berlin), which shall use them exclusively and directly for charitable purposes, in particular for the conservation of panda species.

The above Articles of Association were duly adopted at the General Meeting on 10 March 2018.